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Sleepover Under the Stars: My First Campout

Date:
Sat Mar 23, 3:00 PM - Sun Mar 24, 10:00 AM
Location:
Gwinette County Fairgrounds
Category:
Outdoor Events
Level:
All, Ambassadors, Brownies, Cadettes, Daisies, Juniors, Seniors
 

Join your fellow Girl Scouts at a giant sleepover under the stars March 23rd at the Gwinnett County Fairgrounds.

New Troops-  Try out camping as a group in a fun, safe, preplanned program. You will be paired with an experienced troop to help you along in the process. (New Troops are defined as troops started in the last 2 years and or a troop that has not yet been camping)

Experienced Troops- Enjoy a night with new and experienced campers. You will be paired with a new camper troop to help them along the process.  Middle & High School girls will be invited to a special evening activity. 

Parent/Girl Socut Pairs- This event is open to sign up with your Girl Scout to attend as a Parent/ Duaghter pair. It is not open to bring "tagalong" sibling. 

Expectations:

  • Talk to your New Troop at least once before arriving to the sleepover
  • Help them set up their camp site as needed
  • Have your girls share their experiences with the other group (part of the badge requirements)
  • Help monitor fire safety during Gneiss World Record Attempt at most people making S'mores (Full details to follow) 

If your troop would like to help be a site host you will receive a 50% discount on registration, application required. Email kschroeder@gsgatl.org for application. 

 

Cost:

Until Feb 10th

$12 Per Person

Feb 11th- March 5th  

$20 Per Person

March 6th- March 20th

$25 Per Person

Includes: Event Bandanna, Camping space for troop, S’more as part of World Record Attempt, Badge Activities, Movie Screening

Optional Add On’s:

  • Breakfast ($3)
  • Glow Kit ($15)
  • Tent Rental ($15, $5 refunded when returned)
  • Mailing of Troop Packet ($10)

Financial Aid Available

Troop Requirements- This is designed to be a troop event, each troop will need to register as a group and have a minimum of 2 adults & 4 girls.

  • No Tagalongs (Non-Girl Scout Siblings)
  • Parent/Daughter Pairs can register beginning (Feb 27th) and will be paired with a troop
  • All Adults attending this event need to have an approved background check on file and each troop must bring a first aider and troops staying overnight need a trained troop camper, per Safety Activity Checkpoints. 

Troops will need to bring their own camping gear and supply their own food. We will have concessions & food trucks for purchase on site. 

Badges: Girls will have a chance to complete steps of their camping badge, several will require some prep work before the event.

  • Daisy- Buddy Camper
  • Brownie- Cabin Camper
  • Junior- Eco Camper
  • Cadette, Senior, Ambassador- Service to Girl Scouting Bar

Event Contact: Kathryn Schroeder- kschroeder@gsgatl.org 

Tentative Schedule:

Saturday

3 pm

Check in begins

4 pm -6pm

Activities Open

3pm-8pm

Badge & Sash Open

5-8pm

Food Trucks open

7pm

S’more World Record Attempt

8pm

Movie

8:30

Daisy Leader Breakout

9:00

Brownie Leader Breakout

9:30

Junior Leader Breakout

10:00

Older Girl Evening Activity

 

Older Girl Leader Breakout

 

Sunday

7-9am

Breakfast Pick up

9am

Closing Ceremony

  • Scouts own
  • Friendship Circle

10 am

Check out- Pick up all Trash

11 am

Final Clean Up

FAQ's Here

FAQ: Frequently Asked Questions

  • Food
  1. What are my options for food?
    1. No Cook Option: Feel free to bring sandwiches, pop tarts and other no cooking required food to our campsite.
    2. On-Site Food for Purchase: This event will have food trucks in the evening with food available for purchase and pre purchased breakfast for the next morning. The average cost per person for the food trucks will be about $8-$10, and the cost per person for the breakfast will be $3.
  • Registration
  1. Can I bring my son or non Girl Scout?  No, no tagalongs will be allowed at this event
  2. Can I register late? Registration will be open until it is full. We do expect it to sell out.
  3. What is the cost? This event has a tiered pricing model. Price is the same for Adults & Girls
    • $12 until Feb 10th
    • $20 until March 6th
    • $25 until Event Fills
  4. Refund Policy-  Refunds can be made until March 5th.
  5. What is the girl to adult ratio? It varies depending on the size of the troop and age of the girls. Please see the chart below for a reference.


Girl Scout Level

At least two female adults for this number of girls or less

Plus one additional adult for each additional number of girls or less

Girl Scout Daisies (K- Grade 1)

6

4

Girl Scout Brownies (Grades 2-3)

12

6

Girl Scout Juniors (Grades 4-5)

16

8

Girl Scout Cadettes (Grades 6-8)

20

10

Girl Scout Seniors (Grades 9-10)

24

12

Girl Scout Ambassadors (Grades 11-12)

24

12

Note: If you have a mixed grade troop of girls, the ratio is based on the youngest member of the troop.

  1. What does the ticket include? Event Bandanna, Camping space for troop, S’more as part of World Record Attempt, Badge Activities, Movie Screening
  • Camping & Facility Arrangements
  1. What are the facilities like? This event will take place in the Gwinnett Fairgrounds, and all of our participants will be camping on the large grassy area it provides. Please note: This means that each troop MUST bring their own tent, as there are no cabin facilities available. It is also first come first serve, so make sure to get there early to secure your troop’s prime camping spot! There are restrooms on site, but not showers. Please keep in mind that this event is smoke & alcohol free.
  2. Where do I park? There will be free parking available. The location of this free parking will be sent to you along with your confirmation email, once you are fully signed up and registered.
  3. What should I bring? You will need your basic camping supplies. See packing list at the bottom of the page
  4. Can we sleep in our car? No, due to safety concerns there will be no sleeping in vehicles or campers.
  5. Can I bring my cell phone? Will the campsite have cell service? Yes, you are welcome to bring your cell phone (although we do try to discourage it with the girls so that they can focus on the event itself). The Gwinnett Fairgrounds has excellent coverage, so lack of service should not be a problem.
  6. What happens if it rains? This event is rain or shine. This event will only be canceled if there is severe weather.  
  7. Is smoking or alcohol use permitted at this event? No, this is a smoke and alcohol free event.
  • Check in Process
  1. Early pick up?- To help with the check in process please sign up to pick up your packet or have it mailed.
  2. What will be in my troop packet? Bandannas, Wrist Bands (attendee & parent), Troop Number Check in Card, Event Info/Map
  3. Parent Pick Up & Drop off- In your pick up packet you will receive a set of parent wristbands. These will allow parents to walk their girl in to meet their troop. These passes are only valid (Saturday 3-5pm & Sunday 8-11am)
  • Training
  1. What kind of training do the attending adults need before coming to the event? At least one adult per troop coming to this event must have First Aid Training and the Camping Training (if staying overnight).


           Packing List

  • Tent & Rain Cover
  • Sleeping Bag
  • Sleeping Pad
  • Foldable Chairs
  • Trash Bags
  • Rain jacket
  • Toiletries (toothbrush, toothpaste)
  • Feminine Products
  • Prescription Meds
  • Pillow
  • Flashlight/ Lanterns
  • First Aid Kit
  • Sunscreen
  • Bug Spray
  • Sunglasses
  • Air Mattress (Battery Powered)
  • Snacks (goldfish, pretzels etc)
  • Rain Jacket
  • Pj’s & Change of Clothes for the next day
  • Sash/ Vest & Favorite Girl Scout T Shirt
  • Some money for the food trucks